What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select ‘Remember Me’, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
On this website we may collect demographic data from Google’s Interest-based advertising with Google Analytics. Visitors can opt-out of Google Analytics for Display Advertising and customize Google Display Network ads using the Ads Settings. Data may be shared with third party app such as Facebook, Instagram and Twitter.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
A. Purposes
The purpose of this policy is to govern West Kelowna Vintners Association collection, storage, use, and disclosure of personal information in a manner which recognizes both the right of individuals to protect their personal information and our need to collect, store, use, and disclose personal information for purposes reasonably related to our operations.
This policy is intended to ensure compliance with the requirements of the B.C. Personal Information Protection Act (the ‘Act’) and adherence to the principles set out in the National Standard of Canada entitled Model Code for the Protection of Personal Information.
B. Compliance
We have designated an Employee (the ‘Personal Information Administrator’) to be responsible for ensuring our compliance with the requirements of the Act and we shall make available the Personal Information Administrator’s position name, title, and contact information.
We have and shall continue to: develop and follow policies and practices that are necessary to ensure compliance with the Act; provide a process to respond to complaints that may arise relating to the operation of the Act; and make those practices, policies, and processes available upon request.
C. Collection, Use, And Disclosure of Personal Information
We shall only collect, use, or disclose personal information when the individual’s consent has been obtained, or when the Act allows the collection, use, or disclosure without the individual’s consent, or when the Act deems the consent to have been given by the individual.
We shall only, as a condition of supplying a product or service, require an individual to consent to our collection, use, or disclosure of personal information when that collection, use, or disclosure is reasonably necessary to provide a product or service.
Where required by the Act, on or before collecting personal information about an individual we shall make available to the individual, or to such other person(s) from whom the personal information is being collected, our purposes for the collection of the personal information and the contact information for the Personal Information Administrator.
D. Use and Disclosure of Personal Information
We shall only use or disclose personal information for purposes which are reasonably appropriate in the circumstances and which fulfill the purposes for which the personal information was collected or which are otherwise permitted by the Act.
E. Access to Personal Information
When required by the Act we shall provide to an individual, upon request of the individual: that individual’s personal information which is under our control; details about the ways in which the individual’s personal information is being used by us; and details about the individuals and organizations to whom the individual’s personal information has been disclosed.
When required by the Act, we shall correct an error or omission in the individual’s personal information and send the corrected personal information to each individual or organization to whom the individual’s personal information was disclosed in the previous one year period. If we do not change the personal information as a result of a request we shall make a notation that a change was requested.
F. Care of Personal Information
We shall make a reasonable effort to ensure that personal information collected by us or on our behalf is accurate and complete for the purposes for which it is to be used. We shall protect personal information in our custody or under our control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, or disposal or similar risks.
G. Retention and Destruction of Personal Information
As required by the Act, we shall retain personal information for such reasonable period of time that the individual has a reasonable opportunity to obtain access to it.
As required by the Act, we shall destroy documents containing personal information or remove the means by which the personal information may be associated with a particular individual when the purpose for which the personal information was collected is no longer served by its retention and the retention is no longer required for legal or business purposes.
H. Requests to the Personal Information Administrator
An individual shall submit a request in writing to the Personal Information Administrator if the individual wishes to:
have access to that individual’s personal information which is under our control;
have access to details about the ways in which that individual’s personal information is being used by us;
have access to details about the individuals and organizations to whom the individual’s personal information has been disclosed by us;
have access to details about our policies and practices relating to personal information;
have access to details relating to the complaint process set out herein; or
correct an error or omission in that individual’s personal information.
We will endeavour to respond to the applicant within 30 days of receipt of the request.
I. Complaints Relating to Personal Information
Our process to respond to complaints that may arise relating to the operation of the Act as it relates to us is set out below.
1. Submission of Complaints
An individual wishing to submit a complaint relating to our collection, storage, use, or disclosure of that individual’s personal information may submit a complaint in writing to the Personal Information Administrator within 30 days of learning of the action complained of (or within such other period of time as is reasonable in the circumstances).
2. Review of Complaints
The Personal Information Administrator shall review complaints, give them and the underlying circumstances reasonable consideration, and provide the individual with a meaningful response within 30 days of receiving the complaint unless, due to the complexity of the complaint or other matters beyond the control of the Personal Information Administrator, reasonable further time is required.
3. Reconsideration of Complaints
If the individual’s complaint is not resolved at the initial step set out above, the Personal Information Administrator shall, upon the individual’s written request, submit the written complaint to a senior officer, manager, or other responsible person who shall review the complaint and the Personal Information Administrator’s response to the complaint and within an additional 14 days shall provide the individual with a further, meaningful response.
4. Co-Operation of Individual Submitting Complaint
Where required by us for the purpose of satisfying our obligations under this process, the individual shall provide his or her co-operation and assistance to us in our efforts to understand and assess the merits of that individual’s complaint.
5. Dismissal of Complaints
We may dismiss a complaint for reasons including (but not limited to): the individual’s failure to raise or pursue the complaint in timely manner; the individual’s failure to abide by his or her obligations under this process; the absence of merit or reasonableness in the complaint (including frivolous or vexatious complaints); or the fact that the complaint or the proposed resolution is contrary to our obligations under the Act or under any other statute or law.
6. Confidentiality of Complaints
Except where disclosure is necessary for the purposes of investigating a complaint, responding to the complaint or allegation, implementing a resolution, or as required by law, we shall make reasonable efforts to respect the sensitivity of the situation and to hold in confidence the individual’s identity and/or the nature of the complaint.
7. Other Proceedings
This process does not bar or prohibit individuals from accessing their rights in another forum, including under the processes provided in the Act. Where a complaint is raised in another forum, however, we may halt (or refuse to initiate) any proceedings initiated or pending under this process.
J. Our Personal Information Administrator
For the purposes set out herein and in the Act, the contact information for our Personal Information Administrator is:
Bobby Gidda
c/o West Kelowna Vintners Association
2845 Boucherie Road., West Kelowna, BC V1Z 2G6
Email: westsidewinetrail@gmail.com
Accessibility statement
We want everyone who visits our website to feel welcome and find the experience rewarding. To help us make our website a positive place for everyone, we’ve been using the Web Content Accessibility Guidelines (WCAG) 2.1. These guidelines explain how to make web content more accessible for people with disabilities, and user-friendly for everyone. The guidelines have three levels of accessibility (A, AA and AAA). We’ve chosen Level AA as the target for our website. How are we doing? We’ve worked hard on the website and believe we’ve achieved our goal of Level AA accessibility. We monitor the website regularly to maintain this, but if you do find any problems, please get in touch. Let us know what you think If you enjoyed visiting our site, or if you had trouble with any part of it, please get in touch. We’d like to hear from you: Email us at westsidewinetrail@gmail.com